Physical copies with tamper seals transmitted directly to cinemas with armed protection is still an industry standard when it comes to motion picture premiers. Unsurprisingly so , as physical security is hard to beat, in particular when it comes to a high-value single item of data such as a distribution copy on the premiering high-profile movie. This originates from the fact that the cost of pre-premiere piracy in profit loss can be really exuberant. Also, this way is classic for the film industry, and big studious take some pride in over the top security measures like that. Yet there is a lot of other high profile data going around in the entertainment industry, which can be much harder to secure like a indivisible launch code. For instance, a program or script drafts if leaked out can significantly harm the box office too. The same goes for b-roll or perhaps other internal material leaks. And it’s excessively hard to control this kind of data, as many people have to work with that both in and out of the studio itself.
And the physical exchange of such material can produce a workflow slow and cumbersome, and so cost extra too. Here is in which the secure data room comes in. Originally this type of info transaction method was developed for merger and acquisition operations to improve the process of a pre-merger audit. A took less time and could be done remotely, which made this type of service extremely popular in the company segment. Because of the high requirements legal and practical requirements that M&A puts on security access customizability control and speed, best data room technology soon found its way to other spheres where such features will be highly-prized, film industry among them. There are numerous features of this technology that match the entertainment industry’s purpose such as a glove.
Encryption and other security measures
In the time when intellectual property and product becomes as important as a physical 1, if not more so , data security is certainly ever-important. Top are inclined to go to great lengths to stay in the cutting edge when it comes to security. Most online data rules come with state-of-the-art encryption, malware, and DDoS protection. Plus the specialization allows for reasonable pricing, in comparison to other high-security solutions. But when considering securing entertainment industry data, outdoors hacks are a secondary concern.
Flexible data access managing
Most of the vulnerabilities come from inside of the studios when unauthorized workers gets their hands on sensitive materials. So , in-depth access management and logging features that digital data room gives are even more important here. Keeping delicate data in secure data room makes a probability for it negligible because access is managed with individually issued important factors. Each of these keys can have specific access settings to different documents, i. e. a studio can set edit or download rights just to those who have to do the work on the data, and give view rights to appropriate people too. Another type of leak can be sabotage by a disgruntled employee. For the occasion, secure virtual data room generally features a sturdy backup system.
Another important feature here is logging. The data room providers records most access to the documents and actions users have performed, it acts as a tamper seal. With this feature, any leak can be tracked down towards the source, hopefully before much harm is done. With a trend for specific niche market entertainment products distributed through online VOD platforms like Netflix. A lot of smaller studios and shows pop up relying on a smaller profit perimeter to end meet. For this type of customer exuberant over the top security measures big studios and productions simply would not cut it. Yet security breaches and leaks can be even more disastrous to them, as they don’t have a brand and capital to lean on if it comes to worse. For this type of customer, a secure data room can become an ideal answer for both security and info management.